Change in Company Address
Changing the registered office address of a company is a crucial corporate decision that requires compliance with regulatory norms under the Companies Act, 2013. Whether shifting within the same city, to another ROC jurisdiction, or to a different state, businesses must adhere to prescribed procedures for smooth transition and legal recognition.
Types of Address Changes
Within the same city or town
Requires Board Resolution and filing with MCA. This is the simplest form of address change with minimal paperwork.
Within the same ROC jurisdiction but different city/town
Needs Board and Shareholder approval along with MCA filings. Requires more documentation than a local address change.
From one ROC jurisdiction to another (within the same state)
Requires Regional Director approval. The process involves additional filings and longer processing time.
From one state to another
Involves approval from Shareholders, Regional Director, and updates with MCA and other authorities. This is the most complex type requiring extensive documentation.
Compliance Requirements
Timely filing
Address change must be reported within 30 days to avoid penalties. Delays can result in fines for both the company and its officers.
Publication of notice
For inter-state changes, a public notice in newspapers is mandatory. This must be published in both the states involved, one in the local language and one in English.
Approval from concerned authorities
ROC, Regional Director, and other regulatory bodies must be notified. Each authority has specific requirements and procedures that must be followed.
Documentation updates
All statutory registrations (PAN, TAN, GST, etc.) must be updated with the new address to maintain consistency in records and avoid compliance issues.
Process for Changing Company Address
Board Resolution
Pass a resolution approving the change.
Shareholder Approval
If applicable, conduct an EGM to pass a special resolution.
Filing with MCA
Form INC-22 for notifying the change of registered office.
Form MGT-14 for special resolution (if applicable).
Form INC-23 for RD approval (for inter-state address change).
Updating Other Registrations
Ensure consistency across all statutory records including PAN, TAN, GST, and other registrations.
Our Company Address Change Services
- End-to-End Compliance Handling – We manage Board Resolutions, filings, and regulatory approvals.
- Expert Guidance – Navigate complex inter-state address changes smoothly.
- Timely Execution – Ensure hassle-free and prompt processing to avoid penalties.
- Documentation Assistance – Complete preparation of all required forms and supporting documents.